ACCOUNTS PAYABLE SPECIALIST

Our Client: Fleet Logistics https://www.fleetlogistics.com/es/ . Since 1996, Fleet Logistics has been a renowned name in the international mobility services market. With over two decades of experience, we provide reliable and customized solutions to our sophisticated clientele. Presently active in 27 countries, our contracted portfolio boasts over 180,000 vehicles.Are you passionate about optimizing vehicle processes and ensuring client satisfaction? Join our team The Accounts Payable Specialist (Internally known as Fleet Accounting Specialist) manages high-value customer accounts, developing relationships and demonstrating a thorough understanding of the business and our portfolio of products.He/she will analyse and interpret data with appropriate formatting, presentation, drawing of conclusions and making recommendations.The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise.Responsibilities● Key Target: Invoice Validation and SavingsValidation and approval of invoices received from suppliers for the clients○ act as single point of entry of all electronic and paper invoices from the client´s suppliers○ check and upload the received electronical files with the help of accounting tools on factual, contractual and mathematical accuracy○ Pre-validate PDF & electronic invoices and identify pre-validation errors, request external correction on pre-validation outcome if needed ○ Reject invoices from car services according to the client specific rules○ Check all amounts being charged or credited by the leasing supplier, are correct as per data in FleetPRO or/and client’s Toolkit information, such as: over/under mileage, additional MRT or other extra costs○ Produce differences report, request internal or external corrections, raise credit note requests ○ record all savings and avoiding costs in the system○ Mark the validated invoices with a stamp (OK to Pay / OK to Credit) ○ comply with regulatory and legislative requirements○ resolve multiple enquiries or complaints via telephone and Ticketing● Key Target: Accounting File and ReportsSend the accounting files and reports to the client fleet contact on time and in the correct format○ Demonstrate an understanding of the content of all reports produced within IVT and ensure these are sent on time ○ Produce and validate accrual report, request external or internal corrections on accrual queries if needed, inform client of vehicles not invoiced by supplier○ request and upload mileage data separately if needed● Key Target: End of contract / Exit customerChange vehicle status from stopped to be finalised to stopped if end of contract costs charged and validated ○ In case of lost clients reject invoices received after effective date & advise supplier of reason why● Key Target: update Costs CentresRegular update of the “Cost Centers” utilizing the information provided by the Clients (typically a monthly file such as HR-Sap/PeopleSoft files).● Key Target: database completenessThe Fleet Accounting specialist is ultimately responsible for double-checking the completeness and the quality of the database. In particular he/she shall challenge the rest of FL organization when spotting gaps in those data that are needed in order to allow him/her to perform properly his/her invoices‘ validation & reporting job, such as for example employee numbers, correct vehicle status date, end mileage, accidents claims informationYour profile· Fluent Spanish (written and spoken), good English (written and spoken)· Previous Invoicing experience required – leasing background and vehicle knowledge is desired· Proficient and advanced skills in Microsoft Office Products (especially Excel)· Accounting knowledgeOfrecemosIntegración en un sólido grupo multinacional donde poder desarrollar una carrera profesional vertical y horizontalmente y a nivel internacional.Paquete retributico competitivo.Flexibilidad horaria.Después de completar el periodo de formación se podrá teletrabajar hasta 4 días a la semana.If you’re passionate about optimizing vehicle processes and ensuring client satisfaction, we’d love to hear from you!