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ADMINISTRATIVE ASSISTANT

Descripción de la oferta de empleo

General Responsibility The Administrative Assistant will provide administrative functions for the department including meeting arrangements and events, sitting management, department documentation management, processing POs in SAP and Invoice management. Other essential job functions will include in assisting department leadership with administrative duties, document management, and presentation support, as assigned.Specific ResponsibilitiesMaintenance and updating of the schedule of the Director and the team to achieve an effective organization and optimization of the working time.Prepare monthly presentations in PowerPoint.Control department expenses in excel.Handle phone calls and external visits, to filter and channel them to the team.Organize and prepare trips and travels in order to ensure the proper organization and effectiveness.Prepare Director´s expenses in order to reconcile them and provide information to Treasury.Dispatch the department’s correspondence both internal and external to, once reviewed with the Director, proceed to process it or allocate it for its archive.Conduct or coordinate tasks with other internal or external personnel of the company authorized by Director in order to facilitate the execution of their duties.Organize Department EventsMaintain Documentation structure for the departmentRequirements and personal skillsEducation: Studies of Assistant/Secretary or University degree related to the position. Preferably Humanities.Languages: Fluent Spanish and English. Other languages will be an asset.Experience (years/area): +7 years in a similar position.Specific Knowledge: High level on office suit (especially PowerPoint). Knowledge on SAP is be a must.Travels: Not required.Personal skills: Confidentiality / discretion, proactivity, sociability, effectiveness, customer orientation.
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Detalles de la oferta

Empresa
  • Empresa Confidencial
Localidad
  • En toda España
Dirección
  • Sin especificar - Sin especificar
Fecha de publicación
  • 06/10/2024
Fecha de expiración
  • 04/01/2025
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