ADMINISTRATIVE OFFICER AT SPAIN

Org.
Setting and Reporting The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide.
This position is located at the United Nations Global Service Centre (UNGSC), within the Service for Geospatial, Information and Telecommunications Technologies (SGITT) Service at the United Nations Information and Communications Technologies Facility (UNICTF-V), Valencia, Spain.
The incumbent of the post will report to the Chief, SGITT.
Responsibilities HUMAN RESOURCES MANAGEMENT • Initiates and coordinates actions covering the entire span of human resource activities, e.
., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Reviews post incumbency reports for purposes of vacancy management and staffing table control.
• Leads, oversees and coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.
BUDGET AND FINANCE • Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources.
• Monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data.
Identifies deviations from plans and proposes corrective measures.
• Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
GENERAL ADMINISTRATION • Implements and monitors support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support; and provision of local utilities and service requirements.
• Supervises a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues.
• Produces major/complex reports for management.
• Provides expert guidance and leadership to more junior staff.
• Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performs other related work as required.
Competencies PROFESSIONALISM.
Analytical and evaluative skills and ability to identify issues, formulate opinions, and reach conclusions and recommendations in examining policy issues and procedural requirements.
Ability to prepare succinct and seasoned advice and insight for engagements between senior stakeholders.
Ability to apply United Nations administrative, budgetary, financial and human resources policies and procedures.
Ability to analyze and interpret data in support of decision-making and convey resulting information to management.
Shows pride in work and in achievements.
Demonstrates professional competence and mastery of subject matter.
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING.
Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments; adjusts priorities as required.
Allocates appropriate amount of time and resources for completing work.
Foresees risks and allows for contingencies when planning.
Monitors and adjusts plans and actions as necessary.
Uses time efficiently.
CLIENT ORIENTATION.
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.
Establishes and maintains productive partnerships with clients by gaining their trust and respect.
Identifies clients' needs and matches them to appropriate solutions.
Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems.
Keeps clients informed of progress or setbacks in projects.
Meets timeline for delivery of products or services to client.
MANAGING PERFORMANCE.
Delegates the appropriate responsibility, accountability and decision-making authority.
Makes sure that roles, responsibilities and reporting lines are clear to each staff member.
Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills.
Monitors progress against milestones and deadlines.
Regularly discusses performance and provides feedback and coaching to staff.
Encourages risk-taking and supports creativity and initiative.
Actively supports the development and career aspirations of staff.
Appraises performance fairly.
JUDGEMENT/DECISION MAKING.
Identifies the key issues in a complex situation and comes to the heart of the problem quickly.
Gathers relevant information before making a decision.
Considers positive and negative impacts of decisions prior to making them.
Takes decisions with an eye to the impact on others and on the Organization.
Proposes a course of action or makes a recommendation based on all available information.
Checks assumptions against facts.
Determines that the actions proposed will satisfy the expressed and underlying needs for the decision.
Makes tough decisions when necessary.
Education Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area is required.
A first level university degree in combination with an additional two (2) years qualifying experience may be accepted in lieu of the advanced university degree.
Job - Specific Qualification Certification in ITIL v4 (Information Technology Infrastructure Library) Foundation is desirable.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience