DEAN'S ASSISTANT, SCHOOL OF POLITICS, ECONOMICS & GLOBAL AFFAIRS IN MADRID | CAREERS AT MADRID

Overview Are you interested in joining a dynamic and international team of professionals to transform education?  IE University School of Politics, Economics & Global Affairs is looking for an Dean's Assistant to join its team!    IE University is looking for an Executive Assistant to the Dean of the IE-SPEGA.
The IE School of Politics, Economics and Global Affairs is committed to training the next generation of global leaders in governments, international organizations, corporations, and civil society.
We provide the best education to those who share our concern for our planet and the development of our communities.
Our graduates build a better world through innovation, technology, and entrepreneurship, and they stand out for their dedication to making a difference through public and private service.
At the IE School of Politics, Economics & Global Affairs, we promote diverse points of view and perspectives.
We seek to offer a well-rounded learning experience as specialists in political science, global affairs, public policies, and economics.
Our programs combine theory and practice with a hands-on approach and a strong connection to the world of practice.
They are multidisciplinary and promote both critical thinking and a sense of purpose to make the world a better place.
Why IE University?   With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching.
We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
Our Purpose   At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world.
We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education.
And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
Our People At IE we are.
People-driven Change Builders Autonomy Enthusiasts Communication Enthusiasts Knowledge Champions   We are looking for a person to join a full-time position in Madrid.
Responsibilities Your role as Executive Assistant to the Dean will involve.
Organizing Meetings, Events, and Business Travel.
Managing the agenda and Schedule of the Dean, including appointments.
Arranging travel, visas, accommodation, and other logistical matters.
Screening phone calls, inquiries, requests and managing them accordingly.
Welcoming and hosting guests of all levels of seniority.
Prepare materials for meetings, take minutes, and follow up on action items.
Managing Business Communication.
Managing incoming visits, calls, emails, and mail, prioritizing communications based on urgency and importance.
Liaising with clients, suppliers, and internal teams.
Managing internal communications, ensuring a seamless flow of information.
Developing and Translating Complex Documents.
Producing and translating documents, reports, presentations, and briefing papers.
Working with MS Word and Excel for document processing and data management.
Provide support for virtual meetings and remote collaborations.
Manage sensitive information discreetly and securely.
Coordinating with other departments.
Coordinating with other departments to ensure adherence to policies and decisions.
Submitting and reconciling expense reports.
Performing other tasks to support the day-to-day running of the office of the Dean when needed.
Provide support for virtual meetings and remote collaborations.
Cultural Sensitivity and Adaptability.
Work effectively in a multicultural environment, demonstrating awareness and adaptability.
Qualifications To thrive in this role, you should have.
Executive Secretarial Assistance studies or equivalent.
Proficiency in both written and spoken English and Spanish.
Discretion and a strong understanding of confidentiality.
Excellent organizational and time management skills.
The ability to prioritize and manage multiple tasks with attention to detail.
Willingness to work extra hours to meet deadlines when necessary.
Strong communication, negotiation, and interpersonal skills.
Ability to work well under pressure.
Enthusiastic, team-oriented, and driven to make a meaningful impact.
Strong research, analytical, and presentation skills.
Proficiency in word processing and IT, including knowledge of various software packages.
Excellent interpersonal skills and ability to work across various departments.
A valid EU work permit.
It's time to bring your best and make your mark.
u202fNow the choice is yours!   If you want to be part of this educational revolution,\u202fwe invite you to apply and be part of our amazing team at IE University.