EVENT ORGANIZER ASSISTANT (TEMPORARY CONTRACT)

About Us At RavenPack, we are at the forefront of developing the next generation of generative AI tools for the finance industry and beyond.
With 20 years of experience as a leading big data analytics provider for financial services, we empower our clients—including some of the world's most successful hedge funds, banks, and asset managers—to enhance returns, reduce risk, and increase efficiency by integrating public information into their models and workflows.
Building on this expertise, we are now launching a new suite of GenAI and SaaS services, designed specifically for financial professionals.
Join a Company that is Powering the Future of Finance with AI RavenPack has been recognized as the Best Alternative Data Provider by WatersTechnology and has been included in this year’s Top 100 Next Unicorns by Viva Technology.
We're now preparing to launch Bigdata.
om, a next-generation platform aimed at transforming financial decision-making.
We are seeking a highly organized and bilingual (English and Spanish) Assistant to support the preparation and organization of our upcoming 2-day corporate conference scheduled to take place in mid-December in the city of Málaga.
The ideal candidate will help with various pre-event tasks in our Marbella office.
You will be joining the Office of the CEO and will be reporting to his Executive Assistant.
This is a temporary contract position for up to 2 months.
European Union’s legal working status is required.
Key responsibilities As an Event Organizer Assistant your main goal is to ensure that no details are overlooked and that the Event Organiser has everything she needs to deliver a successful event.
You will support the planning and execution of the annual event by handling administrative tasks, coordinating logistics, and liaising with vendors.
You will assist with scheduling, managing RSVPs, arranging catering, and sourcing equipment.
On event day, you will help with setup, guest registration, and troubleshooting, ensuring everything runs smoothly.
You will play a key role in ensuring successful and well-organized events.
General event preparation Agenda preparation.
Assist in the development and finalization of the event agenda.
This includes collaborating with speakers, team members and the audiovisual team to confirm the schedule and ensuring all details are accurately communicated to stakeholders.
Team communication prior to the event.
Assist with the internal communication leading up to the event.
Transportation coordination.
Arrange and coordinate transportation logistics for the event.
Prepare merchandising packages.
Prepare Merchandising packages for distribution on December 12th, and coordinate with the transport company for the pickup and delivery of packages from the office to the event venue.
Material pickup and verification.
Collect event materials from local suppliers.
Ensure the accuracy, quality, and quantity of items collected and report any discrepancies.
Event schedule support.
Assist in ensuring all activities stay on schedule by providing real-time updates.
Respond to changes or delays promptly and coordinate with hostesses and event staff for smooth execution.
Onsite support Event setup.
Assist in setting up the event space prior to the summit, including merchandising display and other logistical setups.
Registration & guest assistance.
Provide support during the event, including guest registration, attendee assistance, and troubleshooting any issues that arise.
Post-Event.
Assist with the breakdown and collection of the event material after the summit.
Ensure all materials are properly stored, returned to suppliers, or transported back to our Marbella office.
Requirements Fluent in both English and Spanish (spoken and written) Strong organizational and time-management skills Excellent communication and interpersonal skills Ability to work independently and as part of a team Attention to detail and problem-solving abilities Physical ability to lift and carry materials as needed A valid driver’s license and a car is required to pick up event supplies What's in it for you? You will work with the latest technologies.
Our Headquarters is located in Marbella.
Following the onboarding period, we offer a hybrid work model, allowing for up to 2 days remote per week.
Free Company shuttle bus from Malaga, Fuengirola, Riviera and Estepona.
You will have ownership of projects working in a collaborative environment where we will value your contribution.
You will work in an agile environment able to react quickly to changes with a fairly flat hierarchy.
As we encourage continuous learning, we will support your ongoing training.
Diversity is in our DNA! You will work in an international environment (over 29 nationalities and 24 languages spoken!) We are an equal opportunity employer and value diversity at our company.
We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status