EXECUTIVE ASSISTANT

Executive Assistant - English, Spanish and Italian languageAlcobendas, SpainSalary - €32,000 - €38,000Due to continued growth, we are seeking a highly organised, pet-loving Executive Assistant to support our leadership team. You will play a pivotal role in ensuring the smooth and efficient operation of the executive office by managing schedules, communications, and administrative tasks while contributing to the company’s overall success. This is a unique opportunity to work in a thriving company that combines business excellence with a love for animals.Due to the duties and regions this role covers, applicants will need to hold professional language skills or higher in English, Spanish and Italian.Essential duties and responsibilities:Manage complex calendars and scheduling for leadership, including coordinating meetings across multiple time zones.Organise international travel arrangements, accommodation, and itineraries, ensuring a seamless experience.Serve as a gatekeeper for incoming communications, handling inquiries and redirecting them as needed.Prepare and edit presentations, reports, and other documents for meetings and strategic planning sessions.Coordinate and attend key meetings, taking minutes, following up on action points, and ensuring timely completion of tasks.Support event planning for company-wide gatherings, conferences, and leadership retreats.Foster positive relationships across all departments, acting as a liaison between the executive team and other stakeholders.Organisation of company celebrations, internal events & meetingsCreating travel expense reports for the managementKnowledge, skills and abilities:Proven, professional experience as an Executive Assistant, or in a similar administrative role, ideally in an international and fast-paced environment.Strong organisational and time-management skills with the ability to prioritise and multitask effectively.Excellent written and verbal communication skills in English, Spanish and Italian.High level of discretion and confidentiality when handling sensitive information.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)A proactive, problem-solving mindset with a positive, can-do attitude.About usMars Science & Diagnostics is a division of Mars Petcare, a diverse business dedicated to one purpose: A Better World for Pets™. Science & Diagnostics brings together the power of leading pet health science with expertise across diagnostics, data, and technology to change outcomes in pet health. Our veterinary diagnostics businesses including Antech, Heska and scil span point-of-care diagnostic laboratory instruments and consumables including rapid assay diagnostic products and digital cytology services; local and cloud-based data services; practice information management software and related software and support, reference laboratories, veterinary imaging and technology, education and telemedicine with board-certified specialist support services. Our at-home diagnostics offering includes Whistle with smart devices to monitor pet health and Wisdom Panel, the world’s most accurate pet DNA test. For 60 years our Waltham Petcare Science Institute has been advancing science to better understand pet health.