EXECUTIVE ASSISTANT TECHNOLOGY & CBU FBP

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Role Purpose/Business Unit.
Manage the business administration and project support function within the office of the 2 Managing Executives and serve as the primary point of contact for these office.
Your responsibilities will include.
1.
Administrative Support Real-time email management and prioritisation ME’s message management and capacity screening Guest reception  Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences Prepare, review, proofread and edit documents prepared for the MEs signature  Ensure that the ME’s are well prepared for meetings Devise and maintain office management systems, including data management and filing Administrative support during meetings in terms of accurate minute taking Document compilation and/or consolidation in line with various submission requirements Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
Draft and complete reports that may require input from all departments and is presented to the Executive  2.
Budget and Expense Management Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre  Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures  Ensure that tax invoices and receipts are collected for payment purposes  Expenditure to be reconciled in accordance with source and reference data Process reconciliations and payments within turnaround time Process expense reports Budget transfers Leave absence stakeholder management and support to assigned DoA during the leave period  .
3.
Travel Management Manage all travel for local and international trips Prepare the ME’s itinerary for all trips Responsible for all travel logistics i.
.
visa applications, hotels, flights, meetings, transport, Forex 4.
Event Management Event management for all functions hosted by the ME’s office for their cost centre Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.
Project Management  Carry out specific projects and related research  Work with project teams Project coordination on demand The ideal candidate for this role will have.
Matric Relevant Secretarial certificate / Diploma essential Project management qualification advantageous Job Experience.
Minimum of 5 – 8 years secretarial experience which includes.
a minimum of 3 years’ experience as an Executive PA supporting an Executive Director in a listed company  a minimum of 3 years working in a (BU) related environment  Project management experience Job Knowledge.
Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, and Internet (essential) Knowledge of office management (essential) Knowledge of IT/Telecommunications environment (advantageous) Financial administration experience  Knowledge of SAP EVO (advantageous)  Project management and project coordination  Job-Related Skills.
Excellent administration skills Excellent organisational skills Excellent oral and written communication  Ability to pay attention to detail  Ability to maintain confidentiality at all times Ability to work under pressure and meet tight deadlines  Ability to work independently  Results-orientated and self-motivated  Forward-thinking and proactive  Ability to execute multiple activities simultaneously Ambassador of executive’s team strategy High degree of professional maturity and commercial acumen in execution of functions   We make an impact by offering.
Enticing incentive programs and competitive benefit packages Retirement funds, risk benefits, and medical aid benefits Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies     Closing date for Applications.
20 September .
The base location for this role is Midrand, Vodacom Campus.
The company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process.
As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates, and values diversity & inclusion.
Commitment from Vodacom Vodacom is committed to attracting, developing and retaining the very best people by offering a flexible, motivating and inclusive workplace in which talent is truly recognized, developed and rewarded.
We believe that diversity plays an important role in the success of our business and we are committed to creating an inclusive work environment which respects, values, celebrates and makes the most of people’s individual differences - we are not only multinational but multicultural too.
At Vodacom you will have access to our excellent flexible benefits programme that you would expect from any global company.