EXECUTIVE ASSISTANT TO THE FOUNDERS

As an Executive Assistant to the Founders at ColdIQ, you'll provide high-level administrative support to our executive team, ensuring seamless operations and efficient communication across the organization. This full-time contract position can be based in Barcelona or fully remote. We offer the opportunity to work with businesses worldwide and to help grow a business from the start.About ColdIQ 🧠ColdIQ is a B2B Lead Generation Agency that generates leads for its clients using the latest AI Sales Tech. We prioritize long-term partnerships and strive to create a streamlined system that enables every team member to excel. Founded in February 2023, we are currently a team of 11. ColdIQ has two sides of the business:The ColdIQ website, where we list and compare all the best sales tools on the market. We also regularly write content about these tools and have a cohort-based course where we teach people how to use these tools to supercharge their outbound strategies.An outbound agency, where we consult and implement sales systems for our clients.About Our Clients 🤓Our clients are ambitious, growth-oriented, and successful B2B businesses from various industries. They value their time and require a reliable lead-generation partner that delivers results and generates a great return on investment (ROI). We help our clients by acting as true thought-partners throughout the campaign building and delivery process.What We're Looking For 🔎As an Executive Assistant, your mission will be to support the executive team in their daily operations both professionally and personally, ensuring efficiency and helping the organization stay focused by resolving issues before they arise. You'll:Manage executive calendars (personal and professional), projects, logistics, and reportingAct as a trusted business partner by helping with business operations, finance administration, and invoice managementDraft agendas & keep minutes for meetingsManage communication, invoice management, and payments for external vendorsMaintain email and LinkedIn inboxes discreetly and professionallyWe expect to hire proactive and resourceful individuals who are ready to tackle a variety of responsibilities at the company. The possibilities for growth are endless if you’re willing to work hard and create your own opportunities.What Makes You A Fit 🩵Highly organized, analytical, and flexible with shifting priorities.Excellent business judgment and communication skills to interact with a variety of people and job functions.Ability to anticipate needs and proactively manage day-to-day activities.Professionalism, maturity, and reliability to meet the expectations of successful entrepreneurs.Strong communication skills in verbal and written English.Tech-savviness and a quick learner of new technologies and software.As an Executive Assistant, your responsibilities include 💪🏼Developing effective administrative strategies:Managing complex calendars, ensuring effective time prioritization.Coordinating logistics, agendas, and content for meetings.Facilitating complex travel arrangements and managing expenses.Overseeing communication flowWhat We Need From You On The First Day 🚀Efficiency in producing significant output with minimal wasted effort.Strong work ethic with a track record of working hardAdaptability to quickly adjust to changing priorities and conditionsCommitment to follow through on verbal and written agreementsProactivity in taking initiative and bringing new ideas to the company.Honesty, Integrity, and maintaining trust and confidence.Coachability and openness to feedback.Our Recruitment Process:Send us a 2min Loom Video explaining why you would be a good fit at people@coldiq.comInitial interview: 30 minutesTake Home Task: We give 3 days to complete the taskFinal Call With Leadership Team: 30 mins