IMPORTS ADMINISTRATOR

Coordination Receive information from material planning and disposition of past-due and critical parts and organise daily follow-up with production planners and production personnel to ensure the accomplishment of the daily shipments.
Support change management for international shipments, coordinating between purchasing and material planning to ensure accurate purchase order adherence on import documentation for seamless goods receipt.
Ensure inbound ASNs reflect the corresponding data (p urchasing doc, revision level, material & quantity).
Coordinate with Material Planners and Warehouse colleagues for in-time despatches and accurate load plans and finished goods stocks.
Coordinate with Goods-In for smooth inbound delivery bookings and share supplier documentation.
Follow the shipments from their origin through to their final destination.
Preparation Process invoices & associated imports paperwork in-full and on-time escalating appropriately in advance known issues.
Check the status of the shipments every day and ASN messages.
Arrange physical paperwork in an orderly and accessible manner.
Transport Initiate transport arrangements required to enable the timely delivery of supplier components and returnable packaging.
Help to coordinate and premium freight shipments and provide feedback for performance, service & costs.
Support the onboarding process of new freight forwarders for spot rates/jobs.
Support in face-to-face performance reviews of preferred transport suppliers.
Customs Awareness of HMRC processes & authorisations to maintain the business’s AEO accreditation and international trade compliance for imports.
Coordinate closely with the warehouse team for AEO accreditation & collection compliance notification/alerts for up to 24/7 coverage.
Logical and organised filing of relevant information for ease of retrieving documents for Customs and Excise audits.
Match physically processed delivery notes with courier signature and electronically store documentation to SAP.
Raise import instructions and match import documentation and clearances as and when received in a logical electronic filing process.
Review REX declarations where applicable for reduced import duties.
Ensure Tariff Codes and customs duty percentages are clearly communicated and understood internally and externally.
Support compliance for preference trade agreements between the UK and international markets.
Participate in internal audits for international trade compliance.
Timely processing of electronic filing in-line with international trade compliance.
Maintain own knowledge for existing and new international trade compliance and regulations.
Facilitate as a point of contact for import regulations.
Near-Miss To inform the packaging engineer of any anomalies detected that affect the receipt of finished goods into warehouse or delivery from supplier, such as missing packaging instruction or different standard pack quantities.
Responsible for ensuring that all actions contribute positively to the Company’s overriding objective of quality by always complying with any relevant procedure, which pursues this aim.
Continuous Improvement Update work instructions accordingly and support training where appropriate.
Help to implement improvements within the shipping area to reduce customer complaints and make the delivery and shipment process leaner.
Project work as appropriate and other duties as assigned.
Safety and Housekeeping The upholding of health and safety standards, including timely reaction to all health and safety issues Enforce HSE standards within the warehouse to support zero incidents.
Risk Management The jobholder is responsible for working in compliance with BorgWarner’s policies and procedures to identify and record issues relating to the management of risk.
Equality and Diversity Compliance with policies and procedures designed to ensure equality of employment.
Co-workers must be treated equally irrespective of gender, ethnic origin, age, disability, sexual orientation, religion etc.
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