PROCUREMENT COORDINATOR (BASED IN BARCELONA) JOB DETAILS | MEDICOSSIN

Do your skills and experience not precisely match the requirements? MSF-OCBA is an organization committed to promoting diversity and equity by providing equal access to professional opportunities.
We understand that women, people of color, indigenous individuals, members of the LGTB+ community, and other underrepresented groups often hesitate to apply for employment if they don't meet all the requirements.
At MSF-OCBA, we strive to create a diverse, inclusive, and genuine workplace.
Therefore, if you're interested in this position but your experience doesn't align perfectly with the selection criteria, we encourage you to apply anyway.
You might be the ideal candidate for this or other positions.
GENERAL CONTEXT Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.
GENERAL OBJECTIVE The procurement coordinator is responsible for developing and implementing procurement strategies, overseeing all procurement activities; providing guidance and support to the procurement team; leading continuous improvement initiatives and actively participating in the mutualization efforts of the organization at HQ and field level to maximize value efficiently and effectively throughout the supply chain and contribute to MSF's social mission.
As part of the Supply Chain Unit, the Procurement Coordinator will.
Report hierarchically to OCBA Head of Supply Chain.
Manage a team of 4-5 persons.
strategic buyer, procurement officers and Field advisor.
Work closely with the supply desk; legal and other departments to understand their procurement needs and ensure that all purchases align with the MSF´s goals and budget.
Interact with other stakeholders within the MSF movement.
OC´s head of procurement; GPU; ILD and external stakeholders.
IAPG.
MAIN RESPONSIBILITIES AND TASKS Lead the definition and implementation of the strategic orientations the Procurement Desk  for HQ & Field Based on the priorities expressed by the different entities and scopes of procurement (HQ and field), define, implement, and monitor OCBA strategic orientations for the procurement function.
Ensure consistency and synchronisation with GPU strategic priorities (HQ [Direct & Indirect] & Field) and broader strategic goals of OCBA supply chain unit.
Operationalise these strategic priorities and translate the identified needs into objectives, priorities, and action plan.
Anticipate risks, resources, and stakeholders to be engaged.
Together with the procurement team, define the resources needed to achieve the strategic objectives set and advocate for the obtention of these resources.
Defines and follows up the annual plan, budget, and execution for the procurement desk (to be validated by Head of Supply Chain).
Oversee Procurement activities for HQ & Field Develop, implement, and maintain policy, procedures, systems, tools and learning material related to procurement for HQ & Field and ensure compliance with this framework.
Oversee the day-to-day operations of the procurement HQ desk.
Coordinate with internal stakeholders to understand their procurement needs, requirements and develop strategic procurement plans.
Manage procurement lifecycle to provide effective procurement support to internal stakeholders for planning, sourcing, tender preparation and evaluations, negotiation, risk & contract management, invoicing, and reporting.
Ensure that procurement activity is compliant with legal, ethical standards and best practice frameworks.
Establish and enforce procurement policies and practices that prevent fraud, corruption, and unethical behaviour.
Develop creative supplier sourcing strategies and coach Procurement staff to do the same.
Ensure supplier diversity, backup plans, and addressing potential disruptions.
Ensure supplier performance evaluation of key suppliers and drive continuous improvement.
Identify appropriate procurement KPI’s, measure and monitor performance against these dashboard metrics.
Provide regular analysis and report on procurement metrics and performance and proactively communicate and collaborate with key stakeholders to propose corrective and preventive actions.
Identify and implement process improvements to enhance procurement efficiency.
Responsible for promoting ethical and sustainable procurement practices.
This includes ensuring minimizing environmental impact and promoting fair labor practices among suppliers and partners.
Has functional ownership for SAP MM  Procurement team management.
Goal Alignment.
Ensures clear prioritization and distribution of tasks, in alignment with operations priorities and Procurement strategy.
Clear Communication.
provide clear guidance, set expectations, and encourage open dialogue to foster collaboration and alignment.
Holds regular team meetings and communication channels within the Supply Chain Unit to discuss field support execution and optimization topics.
Continuous Improvement.
Foster a culture of continuous improvement within the team by en-couraging feedback, identifying innovation, opportunities for optimization, and implementing ini-tiatives to enhance efficiency, reduce costs, increase stakeholder satisfaction and value for the organization.
Team Building and Development.
Invest in building a strong and cohesive procurement team by providing training and development opportunities and fostering a supportive and inclusive work environment.
Encourage teamwork, collaboration, and knowledge sharing among team mem-bers.
Empowerment and Accountability.
Empower team members to make decisions and take owner-ship of their work.
Provide them with the tools, resources, and authority they need to succeed, while also holding them accountable for results.
HR Management.
Manage human resources planning and related matters for the team (job profiles, selection, onboarding, potential career development opportunities, trainings, performance evaluations, feedback; personal development, planning field visits, holidays, other) Working in Collaboration Across the Supply Chain Unit regarding procurement and optimization topics.
Build and maintain strong relationships with internal stakeholders.
Participate in cross-functional meetings and working groups involving logistics, operations, legal, finance, funding departments to discuss collaborative processes and topics.
Collaborate with the MSF International Office and actively participate in intersectional projects with GPU  (category experts, tools &process team, learning and development, sustainable procurement, legal advisor, etc.).
Maintain regular communication with counterparts in MSF Supply Centres and others MSF Operational Centres to mutualize procurement knowledge and drive optimization project.
Stay abreast of market trends and sector developments to identify potential opportunities and risks.
Manage relationships with key suppliers and vendors.
Develop collaborative long-term partnerships with suppliers, contractors, and outsourced service providers to reduce costs, to meet legislative requirements, drive innovation and achieve high quality outcomes.
SELECTION CRITERIA Bachelor’s or master’s Degree with specialization in procurement/supply chain is an asset.
Certification in procurement management CPPO, CPPB, or CSCP is an asset.
Minimum 8 years’ of experience in procurement at a senior level.
Proven experience in managing a procurement team.
Proven track record of achieving cost savings and driving performance improvements.
Field experience with MSF or other NGO experience in coordination positions related to procurement or supply chain are a must.
Fluent written and spoken in English and Spanish.
French is an asset.
Proficiency in Microsoft Office – Very good command of Excel.
High level of computer literacy, including experience with MS Office (Very good command of Excel), Power BI, and ERPs    CONDITIONS Position based in Barcelona.
Full-time job.
Duration.
permanent contract with a minimum moral commitment of 3-years.
Annual gross salary.
HQ 4B level - € (divided into 12 monthly payments) + secondary benefits based on MSF OCBA Reward Policy.
Starting date.
February-March .
HOW TO APPLY To apply, please submit your CV and cover letter.
Closing date.
December 18th CET (Central European Time).
MSF is committed to achieving workforce diversity in terms of gender, race, nationality and culture.
Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply.
We are committed to achieving a balanced gender distribution and therefore encourage women to apply.
All applications will be treated with the strictest confidence.
MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life.
SF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination.
All selected candidates will, therefore, undergo reference checks.
Médecins Sans Frontières, as a responsible employer, under article 38 of “Ley de Integración Social del Minusválido de (LISMI)” invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.