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RECEPTIONIST & ADMINISTRATIVE SUPPORT

Descripción de la oferta de empleo

GBSB Global Business School is looking for a Receptionist & Administrative Support in Barcelona who will be the first point of contact for our campus, deal with the administrative support for our students, and coordinate front-desk activities, including carrying out office and facility management tasks. This is a job for a total of 35 hours per week from Monday to Friday from 14.00 to 21.30 with 30 mins break. Start Date on Jan 7, 2025. Main responsibilities will include:Reception: attend visitors, phone calls, receive/send parcels, keep record of all the events on an excel;Process and send international parcels, keep track of all shipmentsStudents & lecturers documents: make students & lecturers lists, keep all documents updated, file them, prepare attendance sheets, register the students’ attendance on Classlife, file medical justifications;Classrooms: keep them neat and tidy, put away the materials after a class, keep the whiteboards clean, turn on the computers when starting and off when the classes are over;Manage all facility services providers, such as cleaning, printers, small repairs, collect and compare budgets when requiredBe responsible for managing and purchasing office suppliesCollaborate with other campuses for purchases and suppliers when requiredKeep track of all expenses related to office managementEnsure the facilities are in good state all the time detecting problems on time and solving them promptly, keep track of breakdowns inside the facilities;Assist prospective students with inquiries and guide them through the admissions process.Manage student records meticulously, maintaining confidentiality and adhering to data protection regulations.Conduct degree audits and facilitate graduation processes, ensuring students meet program requirements.Stay informed about regulatory compliance and accreditation standards in higher education.An ideal candidate:Working experience of 1-2 years as a receptionist, administration, or office manager.Excellent communication and customer relation skills, professionalism, punctuality, and ability to resolve problemsHas a high level of written and spoken English and Spanish – all students are English speaking and daily communication in English is requiredHas good communication skills;Has good IT literacy (Microsoft + other systems), preferably previous experience with LMS/VLE platforms;Open to work in an international environment;Responsible and able to work autonomously and independentlyWhat we offer:Minimum interprofessional salary for 35 hours per week (1150 euros/gross approx.)International team;Campus in the centre of Barcelona;
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Detalles de la oferta

Empresa
  • GBSB Global Business School
Localidad
  • En toda España
Dirección
  • Sin especificar - Sin especificar
Fecha de publicación
  • 06/01/2025
Fecha de expiración
  • 06/04/2025
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