SECRETARIA SR - SP

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Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.
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We are searching for the best talent for Associate Administrative Assistant to be in SP – Brazil.
Purpose.
The Assistant role will be responsible for the administrative support of the GCO Local Teams.
Administrative support is further defined in the primary activities highlighted below.
In addition, a variety of other day-to-day activities may be requested in support of the broader GD and GCO team members.
Will respond to moderately complex inquiries/questions/requests from all levels of staff.
You will be responsible for.
Calendar Management Manage calendars on an ad-hoc basis as requested.
Logistical Support Provide logistical support for departmental meetings, both large and small, on and off-site, in person and virtual.
Support local office logistics.
Coordinate site visits and check-in and escorting of guests.
coordinate office space.
Order office supplies, etc.
Document Management Interact with various levels of local teams on a day-to-day basis, handling confidential documents and materials.
Manage documents via paper files or technologies, including filing, formatting, printing and mailing.
Organize confidential files, manage relevant data, and maintain accurate records.
Coordinates contracts, agreements and purchase orders.
SharePoint and Other Tools Coordination.
Manage SharePoint, document warehouses, and archiving technologies including document upload, development of sub-sites, provide links, general organization and structure.
Support team projects, initiatives, working groups, and Subject Matter Expert teams.
Communication.
Provide presentations/distribute communications; may include presenting relevant administrative information.
Proactive support.
Stays up to date on the developments within their own area of expertise and takes ownership of their own development and training plan.
Qualifications QUALIFICATIONS.
Education.
Knowledge level Bachelor or equivalent through experience Experience.
Some experience is required Knowledge of the processes, procedures and systems of the department and organization Knowledge of contract administration Knowledge of Office applications and organization specific software Knowledge of the field of expertise of one or more departments/services Insight in and knowledge of the operation of the business Knowledge of the internal and external legislation and regulations Knowledge of the structure, culture, and networks of the organization Managing Complexity Excellent analytical skill to identify gaps and root causes of issues and think out of the box to develop a solution.
Must be able to work independently with minimum supervision to meet tight deadlines and maintain a positive attitude.
Accomplishing tasks with the necessary attention to detail and offering effective support within the agreed deadlines and according to agreed / set guidelines.
Being able to autonomously and proactively contribute to the optimization of processes or procedures within the department(s).
Being able to develop a strong expertise in the administrative systems, processes, and activities in order to be broadly deployable in the different administrative activities, domains and processes.
Acquiring a broader insight in the concerned business and in basic analysis.
Taking the necessary initiatives that contribute to the well-functioning of the department(s).
Being able to assertively adopt a position regarding the correct prioritization of tasks.
Being able to discreetly handle information, to correctly word written messages and to tactfully communicate with internal and external parties.
Acts autonomously when taking decisions on prioritizing their own tasks within general guidelines.
Applies the company guidelines and the applicable procedures and/or regulations.
Other requirements Accuracy is required when processing and monitoring information.
Good written and oral communication skills in English (oral and written)