FACILITIES MANAGEMENT ASSISTANT AT SPAIN

Org.
Setting and ReportingThe United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide.
This position is located in the United Nations Global Service Centre (UNGSC)/United Nations Information and Communication Technology Facility (UNICTF) in Valencia (Spain) within the Office of the Chief, Service for Geospatial Information and Telecommunications Technologies (SGITT).
The incumbent reports to the P-5 Chief of Unit within the Office of the Chief, SGITT / Head of Premises in Valencia, UNICTF.
ResponsibilitiesUnder the overall supervision and general guidance of the P-5 Chief of Unit, the Facilities Management Assistant will carry out the following duties.
• Plans, schedules and supervises construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area.
• Plans, schedules, supervises and coordinates maintenance services of installations, systems and equipment throughout the buildings.
• Supports the planning, scheduling and supervision of programs of work related to space allocation, and facilities expansion and management.
Provides support as needed for technical discussions regarding the facilities with the Host Government and Local Authorities.
• Receives, analyses and reviews service requests, including installations of equipment; determines priority of work, plans and prepares work orders, assigns work and follows up on service complaints.
Coordinates with requesting departments in case of changes in requirements and suggests alternatives or interim solutions.
Trains users on equipment installed.
• Reviews contractors' invoices and assists with cost recovery as required.
• Carries out technical assessments of existing buildings and infrastructure.
• Assists the supervisor in preparing draft proposals for construction and alterations work including preparation of construction drawings, technical specifications, scopes of work/requirement, bills of quantity and cost estimates.
• Conducts technical reviews of offers submitted and studies drawings and sketches for review and discussion to determine extent of work required; presents alternatives as solution of problems.
Accompanies all contractors to job locations, clarifies drawings and specifications after contract has been awarded to successful contractor.
• Supervises and coordinates with contractors performing construction and alteration work to ensure that quality of services performed by the contractors is in accordance with set terms and conditions, codes and standards, health and safety regulations and objectives.
Does final inspection, supervises the commissioning of the work, claim operation manuals and shop drawings for files, and informs supervisor of completion of work.
• Prepares and writes requisitions for purchase of equipment, material, spares, etc.; reviews and evaluates offers and coordinates with procurement unit.
• Provides support services to tenant/partner organizations, conferences and meetings, sessions, and other requesting departments as required, and maintains liaison with focal points.
• Participates in the preparation of cost estimates of biennial budget and spending plan related to the Unit accounts.
Prepares yearly budget estimates and monthly tables of prorated charges for common services, and monthly/yearly consumption and expenditure tables as well as charts of general operating expenses.
• Suggests ways to institute control and methods to improve service and reduce cost for the United Nations.
• Coordinates with occupational safety and health, Security and Safety on their investigation on safety and fire hazard situations associated with installation done by the Unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.
CompetenciesProfessionalism.
Ability to read, interpret and draw architectural floor plans.
Ability to support the planning, scheduling and supervision of programs of work related to space allocation, and facilities expansion and management.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
The ability to perform analysis, modeling and interpretation of data in support of decision-making.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning and Organizing.
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation.
Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
EducationHigh School Diploma or equivalent is required.
Job - Specific QualificationCertification in Engineering, Architecture or equivalent is desirable.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work ExperienceA minimum of seven (07) years of progressively responsible experience in Facilities Management, Building Management, Engineering, Architecture, Administration Services or related area is required.
The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.
Experience in working in the United Nations or similar international organization is desirable.
Experience in provision and management of maintenance services of installations, systems and equipment throughout office/operational buildings is desirable Experience using AutoCAD or similar computer-aided design software is desirable.
Experience in the establishment of effective working relationships and partnerships with host government and authorities at all levels is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat.
For this position, fluency in English (both oral and written) is required.
Fluency in Spanish (both oral and written) is desirable.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special NoticeThe position is financed by extra-Budgetary funds.
The appointment against this position is for an initial period of one year, with with possibility of extension subject to availability of funds.
Recruitment for this position is done on local basis.
This position is subject to local recruitment pursuant to staff rule 4.
of the United Nations Staff Rules.
Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.
Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station.
Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
The United Nations Secretariat is committed to achieving gender balance and geographical diversity in its staff.
Female candidates are strongly encouraged to apply for this position.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.
Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.
The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.
(c).
Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/ on Mobility, as may be amended or revised.
This condition of service applies to all position specific job openings and does not apply to temporary positions.
Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.
No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.
Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at p.
.
(New York time) on the deadline date.
No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.