TRAVEL & EXPENSES SPECIALIST

Want to shape the future of sustainable mobility?  Volvo Cars is on an exciting journey towards becoming a fully electric car company.
We offer you a once-in-a-lifetime chance to truly make an impact by being a key player in the very heart of this transformation.
Global Travel & Expenses Team.
Let’s introduce ourselves We are a business operations team with a service scope to employees in 30 countries.
Our mission is to build and maintain global travel and expense services for employees, managers and key stakeholders from a total cost and quality perspective.
We are truly a global team with colleagues in Sweden, China and Spain collaborating daily.
What’s in it for you People are at the heart of our business.
We want you to innovate, challenge and build a career at Volvo Cars.
In return we offer flexible working hours and hybrid working* to allow for greater flexibility and work-life balance, further enabling us to reduce our environmental impact and support your personal circumstance.
You can even work 15 days per year from any location in the world.
Did you know that every Volvo Cars employee worldwide has the right to our Family Bond, our new all-gender, 24 weeks paid parental leave policy**? You’ll also enjoy a culture and benefits package that’s made us one of the world’s most awarded and progressive employers.
What you’ll do As a Travel & Expenses (T&E) Specialist you will be responsible for three main areas.
The first is related to providing a good customer service to internal and external stakeholders.
You will also perform expense audits and lastly ensure smooth payments to relevant parties.
The location is Madrid (metro Cuzco).
Main responsibilities.
•    1st line support, handling online queries in EMEA and US  •    Update, maintain and educate about manuals, T&E guidelines/policy, webinars, info etc.
•    Profile support to end users.
Forwarding/informing about other support where needed (IT/PX etc.).
•    Concur Audit and compliance check.
Follow up on compliance issues and escalate if required.
•    Perform Travel payment process (EMEA, Americas) to secure lodge card payments.
•    Support business with knowledge, and improvements to existing work structure, conduct education and training.
•    Reporting to key stakeholder upon requests (ex Insurance, Tax Office), specific travel and expense reports i.
.
total volumes, time periods, amounts, VAT.
•    Produce/gather ad hoc T&E data for specific reasons (ex Labour Affairs, Corporate Security).
Confidential information requested.
•    Improvements requests, like gathering of data for harmonization of T&E operations.
•    Support and set up local reporting as well as align with global travel & expense management reporting and strategies (performance steering).
•    Be involved in different global projects and support with data/input (example Robotics, Snow and Power BI.)   What you’ll bring You have a university degree within Business Administration, Finance, Economics, or similar.
You have some years of experience in finance or operations.
Previous experience in T&E will be positive valued.
You are good communicator and are comfortable collaborating with stakeholders around the world.
Desired skills and competences •    Fluent in English, both written and orally •    Good system understanding and efficient data handling, preferably SAP and Excel •    Ability to plan and prioritize with a flexible and positive mindset •    Service minded and curious •    Structured way of working •    High integrity and professionalism •    Good analytical skills •    Ability to keep deadlines •    Attention to detail •    Ability to independently drive and complete tasks •    Good analytical skills and a holistic mindset    How to learn more and apply Is this your next challenge? We look forward to reading your application.
Please submit your application in English before 6th of October and note that due to GDPR we do not accept applications through email.
Once you receive a confirmation email from the system, your application will be acknowledged.
For any additional questions regarding the position feel free to contact hiring manager Lisa Arvidsson at For questions about the recruitment process, please contact the recruiter Anita Noordzij at .
Volvo Cars - Driving change together Volvo Cars’ continued success is the result of a collaborative, diverse, and inclusive working environment.
Today, we are one of the most well-known and respected car brands, with over employees across the globe.
At Volvo Cars, your career is designed around your skills and aspirations so you can reach your full potential.
For the right person, an inspiring, and creative workplace awaits.
#LI-AN1   * Currently Volvo Car Spain offers up to 50% home office policy, which will be reviewed on a yearly basis.
The 15 days per year where you can work from any location in the world are part of the 50% home office policy.
** In Spain the difference between legal parental leave and the 24 weeks will be reimbursed at 80% of gross salary