INTERNATIONAL EVENT PROJECT MANAGER IN MADRID (M/F)

INTERNATIONAL EVENT PROJECT MANAGER IN MADRID (F/M)Mission: To manage the full development cycle of events in line with our sustainability methodology, to achieve deadlines and present quality projects that allow us to win proposals and execute projects successfully.Functions:Event planning:-Briefing review and first point of contact with client for possible questions.-Defining/understanding the objectives and goals of the event and aligning them with the proposal.-Development of a work plan with key dates, budget, necessary resources and schedule of activities. -Creation of the creative/technical proposal together with the creative team according to briefing and event indications (if necessary). You must be capable of preparation a presentation with strong attention to the visual elements - photos, mood boards, etc.-Audit, search, selection, coordination and negotiation with suppliers and resources, such as venues, catering, audiovisuals, decoration, etc. Understanding of different destinations is highly valued.-Coordination with other departments - admin, marketing, creativity, etc.-Continuous client follow-ups in line with company´s protocols.-Organization of all event related documentation in Google Drive folders.-Ensuring that the event complies with Nanook's sustainability plan.Event management:-Preparation and management of event budgets.Strong understanding of excel is a must for budgets preparation.-Monitoring expenses, and finding ways to maximise efficiency and minimise unnecessary costs.-Coordination of logistical aspects of the event: (space layout, seating arrangements, guest flow management and scheduling of activities...).-Logistical management of transport, accommodation, rooming lists, catering, etc.-Preparation of the Day by Day document and supervision of the execution of the event on the day of the event.-Effective problem solving is a must.-Ensuring client expectations are exceeded by proper preparation of the event in advance and clear, transportant communication with all parties involved.-Ensuring excellent customer service at all times.Post-event:-Conducting debriefing with client to analyse and measure the outcome of the event. -Managing invoices and filing all relevant documentation.-Preparation of case study as well as mailing of customer satisfaction survey.Responsibilities:-Responsible for submitting proposals within deadlines and meeting the required quality.-Responsible for submitting proposals focused on meeting our sustainable development objectives.-Responsible for the coordination and follow-upa with all parties involved in the project.-Responsible for the smooth running of the event on the day of the event.-Responsible for the closing of the project in the corporate tools required for this purpose.Requirements:-Degree in marketing, communication, journalism, advertising, psychology or similar.-Specific education or training in protocol and event management or hospitality will be an asset.-At least 7 years of experience in the execution of full service MICE events and at least 3 years of experience in international events.-Google Workspace skills are a must.-International experience and previous experience working with different cultures is highly valued.-Experience working with international clients is a must.-English: C2Soft Skills:-Great attitude-Communication skills: verbal and written-Organizational skills-Teamwork and be a team player-Leadership skills: know how to strategically coordinate with other parties and teams (creativity, suppliers... etc)-Problem solving-High Attention to detail-Courtesy and hospitality-Self motivation