CONFERENCE PLANNER, DESIGN OPERATIONS

In the Design Planner role, you'll be at the forefront of managing both urgent and pipeline projects, ensuring that each is meticulously planned and executed.
A significant part of your responsibilities will involve creating conference assets and collaborating closely with our logistics team to determine the specific needs for upcoming summits.
This includes filling out order forms, reaching out to regional vendors, obtaining price quotes, and managing the budgeting process.
During the busy events season, you'll play a key role in responding to agenda updates and handling invoicing, acting as a project manager to ensure everything runs smoothly.
Production design is a crucial aspect of this role, where you'll create assets based on established templates.
You'll work closely with pairing partners and internal stakeholders to ensure all materials meet our high standards and are delivered on time.
Overall, this position requires a blend of creative design skills and strong project management abilities to support our dynamic events and initiatives.
Primary Responsibilities.
Creative Project Coordinator.
Receive and prioritize inbound graphic requests, refine and educate on processes to maximize efficiency, coordinate multiple internal teams, materials and details required.
Work autonomously on planning ahead while also juggling multiple current/urgent projects simultaneously – ensuring processes, trackers and timelines are prepared and maintained with each event cycle.
Communicate professionally during stressful situations, resolving complex production and project issues with collaborative, positive, solution-oriented approach.
Product Packaging.
Delivering back to the business the team output in a complete and detailed bundled package.
Consistently improve and iterate upon department projects, considering attendees creative journey onsite.
Passionately serve internal clients, developing and maintaining strong relationships.
Vendor Management.
Contracting for best rates (with Mgr), managing relationship, processing invoices, creating, and holding accountable deliverable timelines.
Solve for obstacles as they come up while practicing sound judgement and keeping business priorities top of mind.
Production Desig n.
Lead production of event graphics for Evanta’s EMEA/APAC events, with potential support of international markets.
Format InDesign templates to be printed on a variety of sizes and uses (signs - print and digital, presentations, handouts, etc.) Route materials via proofing software to cross-functional stakeholders, seek out missing information, and ensure timely approvals are secured to keep multiple projects tracking towards deadlines.
Exhibit calm under pressure with last minute changes to agenda, speakers, and sponsorships – sometimes requiring previously completed work to be redone.
Maintain accurate file organization standards, naming conventions, and template standards.
Navigate between a large volume of repetitive tasks with a high level of accuracy and efficiency – driving a personal sense of accomplishment in checking things off when pushing work across the finish line.
Support Production Designers with new types of production tasks when they arise, including clearing support tickets for social cards, speaker headshots, sponsor logos, etc.
Take feedback on work, implement changes, learn from it, and apply it in future work.
Regularly provide input on ways to improve internal processes to increase efficiency with an eye toward company growth.
Experience.
Minimum 1-3 + years event planning/coordination and graphics layout experience.
Bachelors Degree preferred Microsoft Suite experience, Adobe Creative Suite (InDesign, Acrobat, Photoshop) basic knowledge Proven performance related to agility, ambiguity, learning quickly, and exceptional attention to detail Adapt willingly and quickly to changing priorities and responsibilities, while efficiently managing time to meet deadlines Willingness to be flexible to project needs Willingness to travel up to 10% across EMEA regions and potential internationally  # LI-hybrid #ConferencesOperations Who are we?   At Gartner, Inc.
(NYSE.
T), we guide the leaders who shape the world.
Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight, helping enterprise leaders and their teams succeed with their mission-critical priorities.
Since our founding in , we’ve grown to more than associates globally who support ~ client enterprises in ~90 countries and territories.
We do important, interesting and substantive work that matters.
That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference.
The bar is unapologetically high.
So is the impact you can have here.
What makes Gartner a great place to work?   Our sustained success creates limitless opportunities for you to grow professionally and flourish personally.
We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future.
How far you go is driven by your passion and performance.
We hire remarkable people who collaborate and win as a team.
Together, our singular, unifying goal is to deliver results for our clients.
Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.
We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results.
This is why, year after year, we are recognized worldwide as a great place to work.
What do we offer?   Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
Ready to grow your career with Gartner? Join us.
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