ADMINISTRATOR – OPERATIONS TEAM, GUADALAJARA

Administrator – Operations Team
You will be a effective and efficient administrator able to ensure accurate timely and detailed planning and delivery of international engagements (concerts touring and recording activities) for a select number of HarrisonParrott artists (Conductors and Instrumentalists).
You will have skills from working in administration from backgrounds such as hospitality being a PA operations travel and tourism.

Key accountabilities

Artist administration

Maintain the computer diary of each artist and finalise details of each engagement.
Collate and complete/update recording of information on dates venues fees times of rehearsals and concerts.
Co-ordinate rehearsal orders call times meetings with conductors.
Check repertoire details including versions/editions language string strengths and instrumentation.
Decide requirements for work permits and/or visas and make applications where necessary.
Decide detailed requirements for piano page turner piano tuning complimentary tickets dress requirements interviews/press activities etc necessary to the engagement and make suitable arrangements.
Arrange artists national and international travel and accommodation check final issue of tickets arrange any necessary local transport such as collection from airport transfers between hotel and venue.
Finalise all details relating to the timing and running order of each engagement and provide final detailed schedule (including travel/accommodation information as relevant) to the artist.




Contracts

Check contract terms ensure fee negotiations are finalised process and manage the issuing and finalisation of contracts.
Assist in the administration of contracts which are non-specific to engagements such as recording and TV contracts music directorships.

Financial administration

Ensure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations followed up on a timely basis.
Review promoter invoices and monthly commission statements to ensure correct and complete.
Liaise with promoters and HP accounts department regarding Social Security payments tax waivers and withholding tax arrangements.
Process incoming royalty statements and other correspondence relating to incoming monies.
Keep track of and ensure timely payment of artists fees and check deductions of tax social security etc. by promoters.
Assist artists in completion of tax returns by supplying comprehensive and complete details liaison with accountants etc.

Press and PR

Assess and present reviews of recordings and performances obtaining foreign reviews where relevant.
Identify and submit to the Marketing team copy for company website news including the weekly news.
Maintain (as directed) biographies discographies and repertoire lists ensure updated on web site and otherwise distributed as required and reproduced accurately by promoters.
Maintain files containing artists photographs and other press material.
Order promotional recordings and distribute as required.
Generally assist in preparation and distribution of sales material.

General

Assist in maintaining relationship with artist including attending rehearsals and performances as required and through regular written and telephone communication with artist.
Collate and formulate reports and schedules for record companies etc.



Additional Information
We are an equal-opportunity employer and value diversity. We welcome applicants from all backgrounds.
Completed applications are to be sent to hr harrisonparrott.co.uk and must include a copy of your CV completed application form and equal opportunities form.



Adobe Analytics, Trello, Teams, Zoom, Windows

Adobe Analytics, Trello, Teams, Zoom, Windows