OFFICE MANAGER

Location: Madrid (in-office) *Please submit your CV in EnglishAbout UsLuzia is Europe’s fastest-growing AI company, backed by top-tier Silicon Valley investors (Khosla Ventures, A*). Our mission is to revolutionize conversational AI by setting new standards in natural language processing, leveraging cutting-edge large language models (LLMs) and advanced alignment techniques.As a fast-growing startup, we are looking for a highly organized and proactive Office & Internal Operations Manager to oversee and coordinate the day-to-day administrative and internal operations functions. The ideal candidate will have excellent operational, and communication skills, ensuring that both office and internal processes run smoothly and efficiently.In this role, the Office & Internal Operations Manager will be responsible for maintaining office services, supporting the executive and leadership team, and implementing administrative and operational systems to enhance productivity across our distributed team.Additionally, this person will take ownership of key internal operations functions such as workflow optimization, process improvements, and ensuring smooth collaboration across departments.Key ResponsibilitiesOffice Operations & Maintenance: Manage day-to-day office operations, including ordering supplies, managing equipment, and maintaining a clean and professional workspace. Develop and implement office policies and procedures to improve operational efficiency.Assist with onboarding new employees, including coordinating orientation, training, and office setup.Maintain employee records, manage timesheets, and track vacation/sick leave.Negotiate contracts and maintain relationships with office vendors, service providers, and suppliers.Administrative Support:Provide light administrative support to senior management and staff, including scheduling meetings and organizing travel arrangements.Financial & Budget Management: Monitor and manage office budgets, including tracking expenses and preparing reports for management. Liaise with the finance department to handle invoices, purchase orders, and other financial transactions.Event Planning: Plan and coordinate office events, team-building activities, and meetings. Arrange logistics for conferences, investor meetings, and company events.QualificationsExceptional organizational, multitasking, and prioritization skills, with high attention to detail and with the ability to prioritize and manage multiple tasks under pressure.A self-starter attitude with a hands-on approach and a thirst for challenges and willing to adapt to changing environments.Excellent interpersonal and communication skills.Proficiency in both English and Spanish is required. Technical Skills: Proficiency in Google Suite (Docs, Sheets, Slides).Ability to troubleshoot issues independently and provide quick, effective solutions.Why Join Us?At Luzia, you’ll have the opportunity to be part of a fast-growing startup, contributing to products that are transforming the AI space. Our culture is collaborative, innovative, and deeply mission-driven. If you’re passionate about AI, love solving complex problems, and are looking to make a significant impact, we’d love to hear from you. We believe in promoting from within and provide growth opportunities within our team.