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BILINGUAL EA & OFFICE MANAGER

Descripción de la oferta de empleo

Our client, a boutique investment firm, is looking for a proactive Bilingual Executive Assistant & Office Manager who can provide administrative support for their busy Managing Director and hardworking team.Responsibilities (among others) include: Executive Assistant (60% of workload)Agenda management for Managing director & team: anticipate schedule conflicts and prioritise with business interests in mindComplex travel management for Managing Director and team, (taking preferences into account) domestic and internationalAct as key contact with clients, providing constant follow up to ensure items actioned Preparing and reviewing documentation and contracts for signatureInbox management: Screening, filing, and prioritising emails and callsPreparing presentations, proposals and letters Expenses, reconciliation of credit card statements and proper filing of documentation Ensuring databases are kept up to dateAd hoc tasks as required (personal tasks) Office Manager (40% of workload)Office purchases according to budget Organising Corporate EventsCompliance: Ensuring firm adheres to European data protection regulation Facilities & supplies: point of contact for building, cleaning, insurance, etc. Health & Safety: Ensuring office is compliant Candidates must be entirely bilingual in English/Spanish, have a University Degree and manage standard Tech with ease. Candidates should have previous experience as an Executive Assistant at least 3/4 years’ experience, ideally in an investment, consulting, or legal environment.The ideal candidate will be positive, organised, resourceful and will be able to take initiative.Location – Madrid, CastellanaHybrid Work ApproachSalary – Dependent on experienceTimetable – 09.00 – 18.00hContract – Permanent (subject to trial period)Reference 733.
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Detalles de la oferta

Empresa
  • Victoria Selection & Search
Localidad
  • En toda España
Dirección
  • Sin especificar - Sin especificar
Fecha de publicación
  • 05/11/2024
Fecha de expiración
  • 03/02/2025
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