TEAM COORDINATOR IBERIA & ITALY

Universal Products & Experiences (UP&E) globally drives expansion of the company's intellectual properties, franchises, characters and stories through innovative physical and digital products, content, and consumer experiences.
Games, fashion, and toys only scratch the surface of ways we take Universal stories and characters from the screen and put them into fans' daily lives around the globe.
Along with franchise brand management, UP&E’s core businesses include Consumer Products and Games and Digital Platforms.
We take properties such as Jurassic World, Minions, Back to the Future, and Trolls from our creative content engines like Universal Pictures, Illumination and DreamWorks Animation partner with best-in-class category leaders (e.
.
Mattel, Lego, Reebok, Target, Microsoft, etc.) to create amazing products for our fans.
UP&E is part of NBCUniversal, a subsidiary of Comcast Corporation.
https://www.
niversalbranddevelopment.
om/  UP&E is committed to attracting and retaining a diverse workforce of the highest caliber.
We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.
At UP&E EMEA, we are proud of our unique culture.
We are inclusive, curious and creative; channeling a growth mindset in order to drive the commercial and develop our people.
In order to achieve this culture, we live by our 3 values.
Being Human Matters to Us Together We Can Achieve Anything We Always Keep Growing The Team Coordinator will proactively support the Regional Director, Iberia & Italy, and category teams in managing the contractual and team administrative needs aligned to Universal franchise, category and consumer priorities.
KEY RESPONSIBILITES Data entry of Licensee deal memos across all categories into CRM/RSG system.
Tracking critical path - from business-plan submission to contract execution.
Manage the tracking contract workflow.
Manage the  administration requirements for establishing new licensee contracts; ensuring records are up-to-date for existing licensee partners; and communication to relevant stakeholders of contractual obligations where required.
Lead new licensee onboarding ensuring seamless transition.
Assist licensees with GBS and factory audit support, quarterly royalty report submissions, tracking and outstanding invoices and system support ie.
media box.
Manage all asset management processes and NDA requests.
Creating and setting up new vendor accounts, raising purchase orders (using SAP) and coding invoices for payment, following through as required to ensure timely payment and quarterly tracking and pacing of direct costs.
Assist in supporting quarterly forecast process to set deadlines.
Manage weekly team updates for senior management and ELT dashboard.
Maintaining databases, spreadsheets/tracking documents and the distribution of licensee lists, brand presentations and other sales materials.
Proactive diary management the Regional Director and the coordination of domestic and international travel plans.
Administrative support with monthly travel and expense reports for the commercial team Management of adhoc administrative duties to frequent deadlines SKILLS & EXPERIENCE Excellent administration skills combined with the ability to balance and prioritize workload across teams and markets, including complex diary management, booking meetings and travel.
Top level organizational skills with ability to work under pressure with high attention to detail and prioritize according to deadlines.
Proactive team player with strong communication skills at all levels.
Data entry experience and proven attention to detail essential to role.
Confident to liaise with multiple departments internally as well as with external international partners.
Self-starter with the ability to work independently as well as collaboratively within a team.
Strong PC skills with Intermediate to advanced knowledge of Word, Excel and PowerPoint.
Knowledge of Keynote and Mac.
ABOUT YOU​​​​​​​ Excellent communication and presentation skills, ability to influence stakeholders at all levels Self-motivated, independent, and able to thrive in a matrix organization Strategic thinker with a solutions-oriented approach Resilient, adaptable, and eager to make a difference Fluent Spanish as well as English language skills are a must   As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.
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