SERVICES COORDINATOR/ OFFICE MANAGER

Job DescriptionExpect more. Connect more. Be more at Diebold Nixdorf. Our teams automate, digitize, and transform the way more than 75 million people around the globe bank and shop in this hyperconnected, consumer-centric world. Join us in connecting people to commerce in this vital, rewarding role.Position OverviewYou will provide administrative services for Spain and Portugal mainly, regarding facility and office management. You will work on a multicultural environment in Madrid office while you are having the opportunity to connect with people from all EMEA teams.Responsibilities Request of Purchase Orders through SRM. - Request of spare parts and office material for the normal operation of an office (light bulbs, leds, etc...). Review in SAP invoices for rents, electricity, water, cleaning, photocopiers, and other services of all offices in Spain and Portugal Support with the Lease agreement database (keep it updated) Taking care of general reception tasks, support to optimize the process. Coordination of corrective and preventive maintenance of the different offices. Direct contact with the maintenance company to communicate incidences, repairs, fire extinguishing reviews of all offices, mandatory electrical inspections of all offices. Support in opening, expansion and reduction of space and closing of offices. Request quotations from different suppliers. Being on site to coordinate the different construction and moving companies. Provides administrative support for the global real estate administration team and the functional areas (i.e, Finance, Sales). Support the management of the existing Vehicle Fleet. Support to users with doubts, to the renting company itself and review of the different invoices in SAP. Fuel card registrations and cancellations and invoice review in SAP Verifies accuracy of recorded information, including tax forms, invoices, expense accounts, bills of sale. Verifies that all documents are properly approved and signed. Provides technical / procedural support for system, equipment and process upgrades. Ensures proper handling of sensitive information. Required Qualifications: High school diploma or FP level on a related field. 2+ years of experience in area of responsibility. Fluent in English and Spanish. Great communications skills and well organised person. Nice to have: SAP knowledge and Portuguese language will be a plus. Benefits Short working day on Fridays, and summer period Flexible working-time Hybrid work Career development possibilities Life & accident insurance About Us Why should you join Diebold Nixdorf? Brightest minds + technology and innovation + business transformation The people of Diebold Nixdorf are 23,000+ teammates of diverse talents and expertise in more than 130 countries, harnessing future technologies to deliver personalized, secure consumer experiences that connect people to commerce. Our culture is fueled by our values of collaboration, decisiveness, urgency, willingness to change, and accountability. –Diebold Nixdorf is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status. To all recruitment agencies: Diebold Nixdorf does not accept agency resumes. Please do not forward resumes to our jobs alias, Diebold Nixdorf employees or any other organization location. Diebold Nixdorf is not responsible for any fees related to unsolicited resumes** We are a global Company operating in multiple Locations and Entities. As we are keen to find the best solution for our candidates several legal entities might be applicable for a Job offer. A List of our operating entities can be found here - https://www.dieboldnixdorf.com/en-us/about-us/global-locations